Executive Assistant to Spencer Stuart

Om tjänsten

Spencer Stuart is looking for a new experienced and proactive Executive Assistant to join their office in Stockholm.

Spencer Stuart is one of the world’s leading executive search consulting firms. Privately owned since 1956, with 58 offices in 31 countries, Spencer Stuart applies its extensive knowledge of industries, functions and talent to advise select clients and address their leadership requirements. Spencer Stuart has recently moved to a new office located in the Stockholm city center where activity-based seating is applied.

For more information about Spencer Stuart, please visit www.spencerstuart.com.


The Executive Assistant’s primary responsibility will be to provide administrative support to one Executive Search Consultant working in the TMT practice. It’s a fast-paced organization with many contact points and you will play a central and coordinating role in projects. Your key responsibilities in this role include:

  • Prepare all production work associated with executing a search assignment, from start to finish.
  • Close out completed searches and organizing all admin tasks associated with the search.
  • Work closely with client organizations to schedule candidates for interviews, including assistance with hotel reservations, air travel, directions, etc.
  • Ensure that clients are properly billed, review monthly client billing worksheets.
  • Arrange trip schedules for the consultants, making travel and associated arrangements.
  • Provide assistance with additional office responsibilities, which could include front desk/switchboard coverage when receptionist is away, supporting multiple consultants, quality assurance, special office projects, social functions, etc.


The following skills are required:

  • Several years’ experience from a similar role, preferably from another executive search firm, consultant firm or other fast-paced organizations.
  • Great IT skills with a track record of using Microsoft Office, primarily Word and PowerPoint.
  • Experience proofreading and editing documents.
  • Written and oral fluency in English and Swedish. English as Native Language is preferred.
  • Experience from an international organization.

To be successful in this role you have first class communication and interpersonal skills including tact, diplomacy and confidentiality. You have an ability to multitask and adapt to changing priorities, working effectively within structured systems and tight deadlines. Important qualities for this role are excellent organizational skills and a proactive approach to ensure that the consultant’s business and assignment needs are met, and that the assignment runs smoothly. You pay attention to detail and can combine accuracy with speed in preparing, typing and proofreading documents. At Spencer Stuart you’ll work close with other Executive Assistants and we are looking for a team player with a ‘can do’ attitude and willingness to support colleagues.


In this process we ask you to send in your CV and cover letter in English. On the final candidate we will conduct a background check.

This is a full time and permanent position at Spencer Stuart in Stockholm.

All questions regarding the position and recruitment process is referred to KFX on telephone number 08-663 99 61. You can always email your question to Rekrytering.stockholm@kfx.se and specify the position in your email. Please note that we do not accept applications via email.

We look forward to your application!

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  • Stockholm
  • Ansök senast 2019-09-30
  • Heltid
  • Anställning: Tillsvidareanställning
  • Bransch: Administration
  • Inkommet: 2019-07-01
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